P2PFORUM25
SPONSOR RESOURCES
We’re thrilled you’ll be joining us as a Sponsor of the 2025 Peer-to-Peer Professional Forum Conference! This page will serve as your “hub” for all things sponsor-related. Please note that not all of the below information may be applicable to you (e.g. if you’re not exhibiting at the event). If you have any questions, please contact Marcie Maxwell.
CRITICAL DEADLINES
SPONSOR ATTENDEE REGISTRATION
Please use the button above to register ALL sponsor team members attending the conference – whether using a complimentary or discounted pass.
** NEW PROCESS FOR 2025 **
Each sponsor has been provided with two (2) distinct registration codes: one to register using your allocated complimentary passes and the other to register additional staff at a discounted rate. The codes were sent to your company’s primary point of contact. You will be asked to enter the discount code on the final SUMMARY screen before completing your registration.
Please note: Complimentary passes and paid registrations must be processed separately as only one code at a time can be entered. If you are registering multiple staff members for each code, register yourself FIRST, then select ‘Register Linked Profile’ for each person before completing the registration.
If you have any questions regarding your registrations or discount codes, please email Melissa Montera.
CONFERENCE MOBILE APP
We will again be using the Whova conference app as the digital hub for the Peer-to-Peer Professional Forum Conference. Check out the Whova App Exhibitor Guide for more details. Key app functionality for sponsors includes:
– Track the agenda
– Interact with attendees
– Add a promotional offer
– Collect leads by scanning QR codes
– Upload videos & handouts
– Participate on community boards
Download the Conference App starting Jan. 21, 2025. Access code is P2PFORUM25. Note: Please use the same email address for the app as you use when registering for the conference.
Manage Booth Staff
In order to be able to scan participant QR codes, your on-site colleagues will need to be added as “booth staff.” Under Exhibitor Hub, click “Manage Booth Staff” to select registrants to be added. Access to the app is limited to registered attendees.
EXHIBIT HALL DETAILS
The P2PForum25 Exhibit Hall will be open, starting at 5:30 pm during the Opening Happy Hour on Wednesday, March 12 through the Closing General Session on Friday, March 14 for exhibiting sponsors with set times when attendees will be encouraged to visit.
Schedule
See below for information on when exhibiting will be highlighted in the schedule, as well as set-up and tear-down times. Please note that the hotel will not be providing overnight security so please plan to remove any items you are concerned about.
Set-up will begin on Wednesday, March 12 at 10 am. Your table will be clearly marked with your organization’s name (we do not have booth numbers). Booths should be completely set up by 2 pm ET to allow sponsors to attend the Opening General Session & Summits. Exhibiting begins at 5:30 pm at the Opening Happy Hour.
Tear-down can begin at approximately 12 pm on February 23 after the Closing Session and should be completed by 2 pm.
Wed, Mar. 12
10 am – 2 pm – Set-Up
5:30 – 6:30 pm – Opening Happy Hour
Thurs, Mar. 13
8 – 9 am – Breakfast
10 – 10:30 am – Exhibit Hall Break
4 – 4:30 pm – Exhibit Hall Break
Fri, Feb 23
8 – 9 am – Breakfast
12 pm – 2 pm – Tear Down
Exhibit Hall Layout
As an exhibitor, you will be provided with a 10 ft x 8 ft footprint for your display. Each exhibitor will be provided a 6 ft table.
Power & Other AV Needs
If you need power, dedicated email or A/V equipment at your table, you can order directly from Pinnacle, the Omni’s in-house AV service.
Giveaways
If you are planning giveaways at your booth, we are expecting approximately 650 attendees at the event.
Please note that only small, pre-wrapped food items (e.g. candy) are allowed to be distributed at the booths, per conference hotel regulations. Other food items can be ordered directly through the hotel. Any unapproved outside food will be subjected to a per item fee by the hotel.
AFTER HOURS ACTIVITIES
If hosting an off-site dinner or happy hour, please schedule at least 45-60 minutes after the final session of the day (Wednesday concludes at 6:30 pm; Thursday concludes at 5:30 pm) to allow attendees to maximize their participation. Please share the details for any off-site events with Marcie Maxwell.
SHIPPING INFORMATION
All materials should arrive at the hotel by Monday, March 10.
Please reference the Omni Atlanta Hotel Package Shipping Instructions to ensure proper delivery and retention of packages.
Sponsors are responsible for any shipping/ handling costs with the on-site FedEx Office Business Center.
For more information, please reference the Omni Atlanta Hotel Package Shipping Instructions or contact the on-site FedEx office at 470.633.3310 (Option 8). Package deliveries should only be scheduled after the recipient has checked into the hotel.
How to Label Your Packages (IMPORTANT!):
Your shipping labels should be clearly and prominently marked as follows (including items sent by third-party printers/vendors), so that we can ensure you have what you need onsite.
(Guest Name) (Guess Cell Number)
c/o FedEx Office at Omni Atlanta at Centennial Park
190 Marietta St NW
Atlanta, GA 30303
Peer-to-Peer Professional Forum EXHIBITOR
Box ____ of ____
PROMOTIONAL GRAPHICS
We have built graphics for each sponsor so you can promote your participation as a sponsor at the 2025 Peer-to-Peer Professional Forum on social media. Find your personalized graphic in the “2025 Sponsor Graphics” Dropbox folder.
A sample social media post could say:
We are excited to sponsor the 2025 @P2PForum Conference. There is still time for you to register to join us in Atlanta, GA on March 12 – 14, 2025. Visit www.peertopeerforum.com. #P2PForum25 #P2PFundraising