P2PFORUM23
SPONSOR RESOURCES
We’re thrilled you’ll be joining us as a Sponsor of the 2023 Peer-to-Peer Professional Forum Conference! This page will serve as your “home base” for all things sponsor-related. Please note that not all of the below information may be applicable to you (e.g. if you’re not exhibiting at the event). If you have any questions, please contact Marcie Maxwell.
CRITICAL DEADLINES
- Jan. 11 & 13 - Sponsor kickoff calls (deck/ recording)
- Jan. 17 - Early bird registration deadline
- Jan. 31 - Comp registration deadline
- Jan. 31 - Hotel room block deadline
- Feb. 21 - Shipping materials due at hotel
- Feb. 22 - 24 - P2P Professional Forum Conference
SPONSOR ATTENDEE REGISTRATION
Use the buttons above to register the team members who will be using the all-access and booth passes included in your sponsorship package. The registration system does require each attendee to have an account in our P2PPF database. To check if you have an account in our system, enter your email address in the Existing Member portion of the form and click ‘Forgot Password’. If you do NOT already have an account, you will need to create an account as a new user in order to access this complimentary registration form.
Please Note: Each person has to register using their own username and password (including creating it if they don’t have one) or the person who wants to register them has to have the username and password of the person being registered.
If you have questions about how many sponsor passes you are entitled to, wish to purchase additional passes, or substitute a new attendee for someone already registered, please email Melissa Montera.
CONFERENCE MOBILE APP
We will again be using the Whova conference app as the digital hub for the Peer-to-Peer Professional Forum Conference. In addition to tracking the agenda and interacting with attendees, Whova has newly enabled features to allow sponsors to:
– Add a promotional offer
– Collect leads by scanning a QR code
– Upload videos and handouts
– Schedule live showcases at your booth
Check out the Whova App Exhibitor Guide for more details.
EXHIBIT HALL DETAILS
The P2PForum23 Exhibit Hall will be open, starting at 3 pm, prior to the Opening Joint Session on Wednesday, February 22 through the Closing Joint Session on Friday, February 24 for exhibiting sponsors with set times when attendees will be encouraged to visit.
Set-up will begin on Wednesday, February 22 at 10 am. Your table will be clearly marked with your organization’s name (we do not have booth numbers). Booths should be set-up prior to the Opening Joint Session at 3 pm.
Tear-down can begin at approximately 11 am on February 24 and should be completed by 1 pm.
Please Note: The hotel will not be providing overnight security so please plan to remove any items you are concerned about.
Wed, Feb 22
10 am – 1 pm – Set-Up
3 – 3:30 pm – Prior to Opening Session
5 – 6 pm – Opening Happy Hour
Thurs, Feb 23
7:30 – 8:30 am – Breakfast
10:45 – 11:15 am – Morning Break
2:45 – 3:15 pm – Afternoon Break
Fri, Feb 24
7:30 – 8:30 am – Breakfast
9 – 10 am – Morning Break(s)
11 am – 1 pm – Tear Down
Exhibit Hall Layout
Exhibitors will be provided with a 10 ft x 6 ft footprint for your display. Please Note: The Marriott Marquis works closely with the local fire marshal who requires ample space in all hallways, meaning all items related to your booth (e.g. pop-up banners) must fit within this footprint. Each exhibitor will be provided a 6 ft table.
For specific requests, please email David Dragovich at the Marriott Marquis Washington, DC, who can connect you with local vendors.
Power & Other AV Needs
If you need power, dedicated email or A/V equipment at your table, you can order directly from Encore, the Marriott’s in-house AV service. Please reference the Encore Exhibitor Kit for more information.
Search “Peer-to-Peer” to bring up our event.
Giveaways
If you are planning giveaways at your booth, we are expecting approximately 550 attendees at the event.
Please Note: Food giveaways are NOT allowed by the conference hotel, unless purchased directly from the hotel. Any unapproved outside food will be subjected to a per item fee by the hotel.
SHIPPING INFORMATION
All materials should arrive at the hotel by Tuesday, February 21. Please Note: Monday, February 20 is a holiday, which will impact shipping times.
Please reference the Marriott Marquis Washington, DC Package Shipping Instructions to ensure proper delivery and retention of packages.
Sponsors are responsible for any shipping/ handling costs with the on-site FedEx Office Business Center. For more information, please reference the Marriott Marquis Washington, DC Package Shipping Instructions or contact the on-site FedEx office at (202) 783-8412. Package deliveries should only be scheduled after the recipient has checked into the hotel.
How to Label Your Packages (IMPORTANT!):
Your shipping labels should be clearly and prominently marked as follows (including items sent by third-party printers/vendors), so that we can ensure you have what you need onsite.
(Guest Name)
(Company Name)
(Guest Cell Number)
Peer-to-Peer Professional Forum EXHIBITOR
901 Massachusetts Ave. NW
Washington, DC, 20001
P2P Professional Forum Box ____ of ____
PROMOTIONAL GRAPHICS
We have built graphics for each sponsor so you can promote your participation as a sponsor at the 2023 Peer-to-Peer Professional Forum on social media. Find your personalized graphic in the “2023 Sponsor Graphics” Dropbox folder.
A sample social media post could say:
We are excited to sponsor the @P2PForum 2023 Conference. There is still time for you to register to join us in Washington, DC on February 22 – 24, 2023. Visit www.peertopeerforum.com. #P2PForum23 #P2PFundraising
Additional copy available in the Dropbox folder.